Manufacturer

Exporter

Freight Forwarder

Warehouse keeper

Customs broker

Carrier

Importer

0

General Information

 

 

 

 

 

 

 

0.1.

Guidelines for Authorised Economic Operators

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

0.2.

Inclusion of company’s departments

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1

Company information

 

 

 

 

 

 

 

1.1.

General Company information

(1.1.1. to 1.1.11.only to be filled in, if not already answered in the obligatory information in the AEO application)

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.1.

Name, address, date of establishment and legal form of the organisation of the applying company

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.2.

Full details of main shareholders, board members and/or managers

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.3.

Name of the person in charge of the applicant’s customs matters

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.4.

Commercial activity and position in the international supply chain

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.5.

Specification of locations

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.6.

Associated businesses

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.7.

Description of the company’s internal organisational structure and the tasks/ responsibilities of each department

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.8.

Names of senior management

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.9.

Number of employees

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.10a 

Consent publication on TAXUD websited

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.1.10b

Consent Mutual recognition

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

 

 

Manufacturer

Exporter

Freight Forwarder

Warehouse keeper

Customs broker

Carrier

Importer

1.2.

Volume of business

 

 

 

 

 

 

 

1.2.1.

Annual turnover figure - profit or loss

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.2.2.

Storage facility

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.2.3.

Number and value of the customs declarations

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.2.4.

Amount of duty

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.2.5.

Foreseen structural changes in your company

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

1.3.

Statistics on customs matters

 

 

 

 

 

 

 

1.3.1.

Representation in customs matters

 

AEOC / AEOS

 

 

AEOC / AEOS

 

AEOC / AEOS

1.3.2.

Tariff classification of goods

AEOC / AEOS*

AEOC / AEOS

 

 

AEOC / AEOS

 

AEOC / AEOS

1.3.3.

Establishment of customs value

AEOC / AEOS*

AEOC / AEOS*

 

 

AEOC / AEOS

 

AEOC / AEOS

1.3.4.

Origin of goods

AEOC / AEOS*

AEOC / AEOS

 

 

AEOC / AEOS

 

AEOC / AEOS

1.3.5.

Anti-dumping duties or countervailing duties

AEOC / AEOS*

 

 

 

AEOC / AEOS

 

AEOC / AEOS

2

Compliance record

 

 

 

 

 

 

 

2.1.

Detected breaches of customs and taxation rules

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

2.2.

Applications for other customs authorisations and certifications

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3

The applicant’s accounting and logistical system

 

 

 

 

 

 

 

3.1.

Audit trail

 

 

 

 

 

 

 

3.1.1.

Essential features of audit trail

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.2.

Accounting and logistical systems

 

 

 

 

 

 

 

3.2.1.

IT-equipment

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.2.2.

Differentiation between Union-/non-Union goods

AEOC

AEOC

AEOC

AEOC

AEOC

AEOC

AEOC

3.2.3.

Location of computer activities

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

 

 

Manufacturer

Exporter

Freight Forwarder

Warehouse keeper

Customs broker

Carrier

Importer

3.3.

Internal control system

 

 

 

 

 

 

 

3.3.1.

Internal control procedures

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.3.2.

Audit of internal control procedures

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.3.3.

Checking of computer files

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.4.

Flow of goods

 

 

 

 

 

 

 

3.4.1.

Registration process

AEOC / AEOS

AEOC / AEOS

 

AEOC / AEOS

 

 

AEOC / AEOS

3.4.2.

Checking stock levels

AEOC / AEOS

AEOC / AEOS

 

AEOC / AEOS

 

 

AEOC / AEOS

3.5.

Customs routines

 

 

 

 

 

 

 

3.5.1.

Verification of customs declarations

AEOC / AEOS*

AEOC / AEOS*

AEOC / AEOS*

AEOC / AEOS*

AEOC / AEOS*

AEOC / AEOS

AEOC / AEOS*

3.5.2.

Notification of irregularities

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.5.3.

Economic trade licences

AEOC / AEOS*

AEOC / AEOS*

AEOC / AEOS*

AEOC / AEOS*

AEOC / AEOS*

AEOC / AEOS

AEOC / AEOS*

3.5.4.

Goods subject to import and export licenses connected to prohibitions and restrictions

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.5.5

Goods falling under the Dual Use Regulation

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.6.

Procedures for back-up, recovery and fall back and archiving

 

 

 

 

 

 

 

3.6.1.

Back-up and archiving of data

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.6.2.

Duration of archiving

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.6.3.

Contingency plan

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.7.

Protection of computer systems

 

 

 

 

 

 

 

3.7.1.

Protection from unauthorised intrusion

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.7.2.

Administration of access rights

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.7.3.

Main server

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.8.

Documentation security

 

 

 

 

 

 

 

3.8.1.

Protection of documents from unauthorised access

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.8.2.

Cases of unauthorised access

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.8.3.

Access for different categories of employees

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

3.8.4.

Security & safety requirements for third parties

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

 

 

Manufacturer

Exporter

Freight Forwarder

Warehouse keeper

Customs broker

Carrier

Importer

4

Financial solvency

 

 

 

 

 

 

 

4.1.

Insolvency proceedings

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

4.2.

Financial standing

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

4.3.

Newly established business

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

4.4.

Financial solvency in the foreseeable future

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

AEOC / AEOS

5

Practical standards of competence or professional qualifications

5.1.

Practical standards of competence

5.1.1.

Practical experience of a minimum of three years in customs matters

AEOC

AEOC

AEOC

AEOC

AEOC

AEOC

AEOC

5.1.2.

Quality standard concerning customs matters adopted by a European Standardisation body

AEOC

AEOC

AEOC

AEOC

AEOC

AEOC

AEOC

5.2.

Professional qualifications

5.2.1.

Successfully completed training covering customs legislation consistent with and relevant to the extent of your involvement in customs related activities

AEOC

AEOC

AEOC

AEOC

AEOC

AEOC

AEOC

6

Safety and security requirements

 

 

 

 

 

 

 

6.1.

General information on safety and security

 

 

 

 

 

 

 

6.1.1

Person competent for safety and security related questions

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.1.2.

Risk and threat assessment

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.1.3.

Security risks

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.1.4.

Implementation of security measures

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.1.5.

Harmonisation of security measures

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.1.6.

Security instructions

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.1.7.

Security incidents

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.1.8.

Certification for security purposes by another public agency or authority

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.1.9.

Particular security and safety requirements for the goods

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.1.10.

Threat assessment by third parties

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.1.11

Safety and security requirements imposed by third parties

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.2.

Building security

 

 

 

 

 

 

 

6.2.1.

Safety of external boundaries of your company’s premises

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.2.2.

Access possibilities

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.2.3.

Illumination

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.2.4.

Access to keys

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.2.5.

Parking of private vehicles

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.3.

Access to premises

 

 

 

 

 

 

 

6.3.1.

Access controls

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.3.2.

Procedures in case of unauthorised intrusion

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.3.3.

Site plans of locations

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.3.4.

Companies located at the premises

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

 

 

Manufacturer

Exporter

Freight Forwarder

Warehouse keeper

Customs broker

Carrier

Importer

6.4.

Cargo units (as containers, swap bodies, transport boxes)

 

 

 

 

 

 

 

6.4.1.

Rules for access to cargo units

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.4.2.

Measures to ensure the integrity of cargo units

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.4.3.

Use of seals

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.4.4.

Measures used for checking cargo units

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.4.5.

Owner/operator and maintenance of cargo units

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.5.

Logistical processes

 

 

 

 

 

 

 

6.5.1.

Means of transport

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.6.

Incoming goods

 

 

 

 

 

 

 

6.6.1.

Procedure for checking of incoming goods

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.6.2.

Security arrangements with suppliers

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.6.3.

Checks on the integrity of the seals

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.6.4.

Uniform marking of goods

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.6.5.

Weighing and counting of goods

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.6.6.

Procedure for the receipt of goods

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.6.7.

Internal control procedures

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.7.

Storage of goods

 

 

 

 

 

 

 

6.7.1.

Areas for the storage of goods

AEOS

AEOS

AEOS*

AEOS

AEOS

AEOS

AEOS*

6.7.2.

Allocation of a storage position

AEOS

AEOS

AEOS*

AEOS

AEOS

AEOS

AEOS*

6.7.3.

Internal control procedures

AEOS

AEOS

AEOS*

AEOS

AEOS

AEOS

AEOS*

6.7.4.

Separate storage of different kinds of goods

AEOS

AEOS

AEOS*

AEOS

AEOS

AEOS

AEOS*

6.7.5.

Protection against unauthorised access

AEOS

AEOS

AEOS*

AEOS

AEOS

AEOS

AEOS*

6.7.6.

Control measures in case of outsourced storage

AEOS

AEOS

AEOS*

AEOS

AEOS

AEOS

AEOS*

6.8.

Production of goods

 

 

 

 

 

 

 

6.8.1.

Designation of production areas

AEOS

 

 

 

 

 

 

6.8.2.

Security measures for access to the production zone

AEOS

 

 

 

 

 

 

6.8.3.

Packing of products

AEOS

AEOS*

 

 

 

 

 

6.8.4.

Packing by third parties

AEOS

AEOS*

 

 

 

 

 

 

 

Manufacturer

Exporter

Freight Forwarder

Warehouse keeper

Customs broker

Carrier

Importer

6.9.

Loading of goods

 

 

 

 

 

 

 

6.9.1.

Management of loading

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

 

6.9.2.

Sealing of outgoing goods

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

 

6.9.3.

Customers’ security requirements

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.9.4.

Supervision of loading of goods

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.9.5.

Weighing and counting of goods

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.9.6.

Procedure for the loading of goods

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.9.7.

Control measures

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.10.

Security requirements for business partners

 

 

 

 

 

 

 

6.10.1.

Verification of business partners

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.10.2.

Security and safety requirements for business partners

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.10.3.

Breaches of security agreements

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.11.

Personnel security

 

 

 

 

 

 

 

6.11.1

Security and safety requirements in the employment policy

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.11.2

Security checks on employees

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.11.3

Security and safety training

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.11.4

Security requirements in case of temporary employees

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

6.12.

External Services

 

 

 

 

 

 

 

6.12.1

Use of external services

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS

AEOS


* Where appropriate